Billing Settings

Before diving too deeply into the financial features of the system, it is important that you set first the following:

Invoice Information – This is where you put the Name, Terms, Address, City, State, ZIP, Country, Phone, and Fax.

Invoices Email Template – These are the current formats used in email notifications like the Invoice notification and the Thank You Message.  An Invoice notification is sent to a client when an invoice is sent to his or her account; while a Thank You Message is sent when the client’s payment for invoice is received by you.

Invoice Discount –A reduction from the full or standard price of a product/service. Often times it is given to Clients who make early invoice payments.

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To set your billing information, do the following:

  1. Go to Settings > Billing Settings.
  2. In the Invoice Information area, provide the information being asked. Then, click on the Save Changes button.
  3. If you want to edit the Invoices Email Template, go to a corresponding text area and make the changes to any text outside the special character ||. Please do not change the texts that are enclosed in this character (e.g., ||ProjectName|| ) because the system replaces these texts with actual data when it sends the message to a Client. After making all the necessary changes, click on the Save Changes button.
  4. In the Invoice Discount area, do the following:
    1. In the Early Payment Discount box, type discount percentage. This percentage multiplied to the standard product/service price will be the discount value.
    2. In the second and last box, type the number of days (starting from the day that the invoice is sent) until when the discount will be available.
    3. Click on the Save Changes button.

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